Administrative Specialist
State of Nebraska

The work we do matters!

Hiring Agency:
Health & Human Services - Agency 25

Location:
Lincoln, NE

Hiring Rate:
$18.811

Job Posting:
JR2024-00011264 Administrative Specialist (Open)

Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):
12-02-2024

Job Description:
The State of Nebraska, Department of Health and Human Services is seeking an Administrative Specialist for the Office of Health Disparities and Health Equity Unit within the Division of Public Health.

Interested in Professional Development and Career Advancement? We offer access to a wealth of online and in-person opportunities to learn and grow-on the job, including access to 16,000+ on demand training courses. As your knowledge and skills increase, so will your options for career growth!

Under limited supervision, this position will have independent responsibility to manage the day-to-day operations of the office of health disparity. Work products or services provided will assist the office to manage, operate, and or monitor operations, systems, programs, or services provided to ensure continuity with Division strategies.

Wage: $18.811
Hours: Monday-Friday 8-5
Dress Attire - Business Casual

Job Duties:

• Plans, organizes, and implements work assignments in various administrative service areas such as accounting, budgeting, grants, contracts, personnel, legislation, public relations, or in program operational and interagency/intergovernmental liaison areas, of the office or an assigned function to meet goals and objectives.
• Develops and implements monitoring/evaluation procedures to oversee the effectiveness of the program administrative processes and to identify any associated problems.
• Advises office staff of administrative functions and processes to ensure office maintains all work in accordance with policies and procedures.
• Manage the resources (equipment, supplies, space, and communication) for the operation and maintenance of program activities within the 4 priority areas of the office (funding, training, technical assistance, and network and advocacy). This includes preparation and review of payment documentation, monitoring grant activity for fiscal and objective compliance, creating contract amendments, website management, and evaluating reports.
• Oversees and manages external event planning to include consultation sessions, LHD/CBO visits, conferences, and workshop/trainings of the office.

Requirements / Qualifications:

Minimum Qualifications: At least one year of post high school coursework or experience in: administration, office management, accounting, finance, planning, policy analysis and implementation, administrative/management analysis, operations research, program evaluation, research, or similar fields or in a field related to the programs or functions of the employing agency.

Preferred Requirements: College degree or equivalent work experience in similar roles. Previous success in office management. Experience managing budgets and expenses. Experience developing internal processes and filing systems.

Other: Some positions may require experience and/or training that is unique to the work assigned; a valid driver's license or the ability to provide independent authorized transportation; and/or criminal history background checks and other specific background check protocols for their agency.

Knowledge/Skills/Abilities

Knowledge of: office management and record keeping methods and practices; administrative report preparation practices; research and administrative survey techniques; work planning and organizing; business computer and communication systems.

Ability to: interact with office staff and senior managers, employees, and the public to gain their cooperation and to establish work relationships; formulate and recommend modifications to operational directives to attain office and division goals; apply management practices, techniques, and methodologies to assigned activities; collect, assemble, and analyze facts and draw conclusions to recommend solutions to problems; identify and interpret program-administrative requirements, policies, and regulations to provide guidance and advice; organize and present facts and opinions to office team; learn the structure, functions, goals, and policies of the office.


Benefits

We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.

Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits

Equal Opportunity Statement

The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.

Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page.

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