Administrative Specialist
State of Nebraska

The work we do matters!

Hiring Agency:
Health & Human Services - Agency 25

Location:
Omaha, NE

Hiring Rate:
$18.811

Job Posting:
JR2025-00012470 Administrative Specialist (Open)

Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):
01-15-2025

Job Description:
The State of Nebraska, Department of Health and Human Services Division of Children and Family Services is seeking a full-time Administrative Specialist in Omaha

Under limited supervision, positions at this level have independent responsibility to manage the day to day operations of an agency program-administrative or technical function. Work products or services provided affects the design of unit or agency operations, systems, programs, or services provided. Positions are responsible to direct technical and/or administrative processes through planning including establishing administrative procedures for assigned area, determining work processes and potential staffing needs/assignments, and monitoring quality of work. Typical positions under this capacity may serve as an office manager for a small agency with a singular mission or a district/regional office; lead or supervise a unit of at least three technical/administrative support FTE on a regular and recurring basis; or provide specialized program assistance through statistical research and analysis or management analysis to assist a program manager or administrator with program planning and evaluation. Incumbents in this class are expected to utilize knowledge of an extensive body of complex and diverse rules/regulations, procedures, guidelines and sources to perform work and resolve issues. They use judgment and discretion in interpreting and adapting regulations and guidelines to specific cases and to determine the appropriate course of action. They may function as a technical expert to resolve issues where there is a conflict in guidelines or an unprecedented issue not covered by guidelines. Positions have the authority to determine the appropriate course of action and resolve issues. Interpersonal contacts include the support staff, professional and managerial positions internal and external to the agency, the public, community partners, agency stakeholders inside and outside of state government, and/or representatives of public officials to interpret and explain program/administrative policies, processes, and guidelines; resolve conflicts, negotiate, or to plan and manage assigned operations. Positions may be an individual contributor, work leader, or have administrative supervisory responsibility. The preponderance of work time for any Administrative Specialist position would not reflect conventional clerical/processing duties.

Requirements / Qualifications:

Minimum Qualifications: At least one year of post high school coursework or experience in: administration, office management, accounting, finance, planning, policy analysis and implementation, administrative/management analysis, operations research, program evaluation, research, or similar fields or in a field related to the programs or functions of the employing agency.

Knowledge of: federal and State laws and regulations governing work assigned; office management and record keeping methods and practices; administrative report preparation practices; research and administrative survey techniques; work planning and organizing; business computer and communication systems. Page 10 of 10 Ability to: interact with immediate supervisor and senior managers, employees, and the public to gain their cooperation and to establish work relationships; formulate and recommend modifications to operational directives to attain agency goals; apply management practices, techniques, and methodologies to assigned activities; collect, assemble, and analyze facts and draw conclusions to recommend solutions to problems; identify and interpret program-administrative requirements, policies, and regulations to provide guidance and advice; organize and present facts and opinions to managers and groups; learn the structure, functions, goals, and policies of the employing agency.


Benefits

We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.

Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits

Equal Opportunity Statement

The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.

Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page.