Building Manager
The University of Chicago

Department

PSD Computer Science: Administration and Staff

About the Department

The Department of Computer Science is an academic department that has a rich history of advancing and defining new fields of discovery in the physical sciences and computer science, and this tradition continues today. Our inquiry and impact spans from the edge of theory to human-computer interaction to Data Science. We are part of the Physical Sciences Division which includes academic departments and several interdisciplinary research institutes and centers.

Job Summary

Working with the Department Manager of the Computer Science Department, plans, schedules, and oversees the maintenance of the Crerar Library, Ryerson and Searle buildings. Performs daily inspection of buildings, oversees mail, package receipt and delivery, movement of equipment and materials. Ensuring proper and timely set up of office space; assemble/disassemble furniture; coordinates the installation of pictures, shelving, whiteboards, etc. Reports directly to Department Manager and Chair of Computer Science. Assists the Director of Facility Operations with updating and maintaining the divisional online space plans for the University Space Information Management System.

Responsibilities

• Oversees building security, including building access; which includes electronic access and building keys; serves as the primary liaison with University Police for the CBORD electronic entry system.
  
• Updates and maintains online space plans for the University Space Information Management System; performs daily inspection of buildings, equipment and/or surrounding grounds for deficiencies and potential safety, health, or code problems.
  
• Requests Service Worker's assistance through PSD Director of Facilities Operations.
  
• Issues and follows up on work orders to correct deficiencies; ensures timely delivery of facilities services requested by unit faculty, students, and staff.
  
• Oversees mail, package receipt and delivery, movement of equipment and materials.
  
• Assist the PSD Director of Facilities Operations with equipment tagging and space audits.
  
• Facilities will oversee and direct the John Crerar facility to include painting, carpentry work, plumbing, electrical and electronics systems and equipment, preventive, general maintenance, and code compliance.
  
• Ensures proper and timely set up of office space; assemble/disassemble furniture; coordinates the installation of pictures, shelving, whiteboards, etc. prepares conference and seminar rooms as required for department events.
  
• Maintain database of building occupants, gates, key codes, room locations, phone, and fax numbers. Distribute keys to faculty, students and staff and maintain distribution records.
  
• Serves as liaison to the different entities in the John Crerar Library (currently Computer Science, Library, Graphic Arts, Peaches, MADD and DSI).
  
• Manages the Emergency Evacuation Team and attends the monthly Facility Forum meetings.
  
• Coordinates services with other departments to minimize student, faculty, staff, and visitor disturbances.
  
• Assists in establishing department standards, procedures, and policies, and monitors adherence.
  
• Assists with space planning and management, emergency procedures, access control, security and key card services, construction management, common space maintenance and general upkeep and cleanliness.
  
• Confers with departments to clarify nature of maintenance problems.
  
• Participate in Corporate Emergency Planning and Preparedness effort.
  
• Work with Manager on all critical building issues, emergency contact for all building emergencies.
  
• Assists in developing recommendations regarding replacement of existing equipment, purchase of new equipment, and hiring of outside contractors.
  
• Acts as the Chair of the Fire Safety Committee, overseeing fire alarms and drills, ensuring regulations are met regarding fires safety for U of C and the City of Chicago.
  
• Coordinates construction projects including meetings with users, architects and/or contractors to ensure compliance with applicable codes and user needs.
  
• Reviews plans, blueprints and specifications for construction or remodeling and may recommend appropriate modifications or additions to plans as necessary.
  
• Monitors contractors to ensure compliance with user requests, codes and regulations and infection control.
  
• Analyzes financial data to determine the personnel, supply, and equipment components of job costs, preparing reports detailing costs to assist the Director in preparing department budget.
  
• Maintains unit files and records including building code reports, project reports, and quality control reports.
  
• Works mostly independently to create and proactively maintain partnerships with clients, internal and third party service providers and other University partners in an assigned campus area.
  
• Proactively identifies substandard conditions and services and recommends corrective actions.
  
• Performs other related work as needed.
  

Minimum Qualifications

Education:
Minimum requirements include a college or university degree in related field.
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Work Experience:
Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.
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Certifications:

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Preferred Qualifications

Education:

• Bachelor's degree.
  

Experience:

• Experience in facilities and office management services including facilities planning, design, and support services and construction coordination related to medium to large offices.
  
• Some supervisory experience.
  
• Experience with commercial real estate issues, principles of interior design and space allocation, City of Chicago building codes, blueprint reading, contract and purchasing methodology and terminology.
  

Technical Skills or Knowledge:

• Microsoft Office proficiency: Word, Excel, PowerPoint, and Outlook.
  

Preferred Competencies

• Able to develop, implement and monitor budgets and project scheduling.
  
• Able to develop, implement, and monitor standards necessary to ensure consistent and cost-effective level of facilities design, implementation, control, and evaluation.
  
• Ability to assess relative strengths of various vendors.
  
• Strong oral and written communication skills.
  
• A strong team player willing to pitch in at any level when the need arises.
  
• Exceptional customer service and ability to work with all levels of staff.
  
• Able to travel occasionally to remote survey operation centers.
  

Working Conditions

• Normal office environment 40% of the time while 60% of the time is spent in all areas of JCL.
  

Application Documents

• Resume (required)
  
• Cover letter (required)
  
• Reference list (required)
  

When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Facilities Management

Role Impact

Individual Contributor

FLSA Status

Exempt

Pay Frequency

Monthly

Scheduled Weekly Hours

37.5

Benefits Eligible

Yes

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:http://securityreport.uchicago.edu.Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

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