Coordinator, Academic Affair School of Law
Wake Forest University

Application Instructions:

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** Cover letter required for all positions and optional for facilities, campus services, and hospitality positions unless otherwise specified.Job Description SummaryProvides administrative support to the Senior Associate Dean of Academic Affairs and the Assistant Dean of Academic Affairs and the academic programs of the Law School.Job Description

Essential Functions:

Under the direction of the Senior Associate Dean of Academic Affairs, this position aids with the preparation of adjunct contracts; initiation of adjunct hiring and respective onboarding processes in Workday; maintenance of adjunct academic appointments in Workday; communicates with adjuncts throughout the instructional planning process and throughout each semester with their teaching and administrative needs.

Processes requested faculty and staff teaching overload payment requests along with faculty summer research stipends. Maintains a variety of spreadsheets to memorialize details on adjunct pay history, class enrollments, faculty teaching loads, TA/RA usage, and summer research proposals and respective pay.

Maintains "Teaching Loads Document" from semester to semester to guide development of registration materials. Assist Senior Associate Dean in development of registration materials to include courses offered; class block schedules; exam schedule; course descriptions/details.

Provides office assistance to the Registrar Office main desk. Communicates with students visiting the office and routes requests to the proper member of the Registrar staff.

Provide backup support for the Law School Dean and the Senior Associate Dean of Academic Affairs. Provides administrative support and coverage of the main reception area of the Dean's Suite.

Routinely collects and compiles learning outcomes data and course evaluation data for review and reporting purposes including reports for ABA accreditation purposes to include Pro Bono hours worked by students per academic year; bar passage analysis; means for course evaluation questions; summary of "key" negative and positive student responses in course evaluations.

General administrative support to include calendar maintenance; scheduling of meetings/events; e-mail correspondence with faculty/staff/students; document preparation of student letters, OSCAR; serves as delegate for processing leadership P-card expenses and reimbursements.

Available to staff Dean's Suite reception, and Law Registrar Office main desk.

Other Functions:

Other related duties in support of academic programs as assigned.

Required Education, Knowledge, Skills, Abilities:

• Associate's degree in a relevant field and one to three years of related experience or an equivalent combination of experience and education.
• Proficient in computer software skills e.g. word processing & spreadsheets. Easily negotiates the Internet.
• Requires full working knowledge of general office practices and procedures.
• Ability to manage confidential information, demonstrate discretion, and sound judgment.
• Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals and constituencies in a diverse community.
• Ability to recognize and address needs of unit and own responsibility.
• Participates in formal or informal problem solving.
• Understands and follows policies and procedures.
• Strong initiative and the ability to coordinate multiple tasks simultaneously in a fast-paced environment.
• Microsoft Office proficiency, specifically in Excel

Preferred Education, Knowledge, Skills, Abilities:

• Administrative support work experience; experience in a law firm, business, or university environment.
• Ability to proactively seek methods to perform job effectively and to improve the law school environment.

Accountabilities:

• The position reports directly to the Senior Associate Dean for Academic Affairs, but will also take direction from and work closely with the Dean of the Law School, the Assistant Dean for Academic Affairs, the Registrar, and the Director of Graduate Programs

Physical Requirements:

• Typical requirements in an office working primarily with computer technology.

Environmental Conditions:

• Typical office environment

Additional Job DescriptionTime Type RequirementFull timeNote to Applicant:This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.Wake Forest seeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate. In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran status and encourages qualified candidates across all group demographics to apply.

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