Payroll Analyst - 502425
University of Richmond

SUMMARY:

The Payroll Analyst is responsible for using Workday to ensure the timely and accurate processing of payroll for all employees. This position oversees the technical payroll accounting activities; participates in the preparation, maintenance, processing, analysis and auditing of manual and automated payroll data, information, records and reports; ensures accuracy and completeness of payroll transactions; maintains payroll systems and functionality. The role requires a strong understanding of payroll regulations, excellent attention to detail, and proficiency in Workday payroll systems.

RESPONSIBILITIES:

Payroll Processing

• Process biweekly, monthly, or off-cycle payroll in Workday, ensuring accuracy of wages, deductions, taxes, and benefits.
• Manage time entry submissions and approvals.
• Manage and validate bank payroll pay files.
• Review, analyze, and process payroll corrections.
• Analyze and assist employees, managers, and supervisors with payroll questions including policies, submission of time, net pay, taxation of wages, and W-2 data.
• Manage retention of all payroll documents ensuring compliance with regulations and University Policy.
• Prepare and distribute paychecks or direct deposit information.

Time and Attendance

• Review and approve employee timecards and time off requests within Workday.
• Resolve timekeeping discrepancies and address any issues related to overtime or irregular hours.

Tax Reporting

• Prepare and file various tax reports, including W-2s, 1099s, and state and federal tax returns.
• Ensure compliance with all applicable tax laws and regulations.
• Assist in the reconciliation of year-end activities for tax reporting.
• Prepare payroll reports and analysis for Director and Controller including reports for the Board, tax filings, and annual audits.

Data Entry and Maintenance

• Accurately enter employee payroll data into Workday, including new hires, terminations, and changes in personal information.
• Maintain employee payroll records and files.
• Conduct regular audits of payroll records and exception reports to ensure accuracy of payrolls.
• Develop payroll workflows and processes, including within finance or HR systems, for Director
• Manage, research, and analyze payroll reconciliations, including working with appropriate departments to resolve discrepancies.
• Reconcile and ensure payroll data is accurate for key payroll integrations and systems including with ADP.

Auditing and Compliance

• Assist with internal and external payroll audits to ensure compliance with regulations.
• Review payroll processes for efficiency and identify areas for improvement.

Customer Service

• Respond to employee inquiries and resolve payroll-related issues in a timely and professional manner.
• Provide excellent customer service to internal and external stakeholders.

System Administration, Education, Training, & Compliance

• Payroll system lead for Finance/HR system implementations, upgrades, and functionality tests.
• Support campus-wide Payroll interfaces and integrations with other systems in coordination with Director and data stewards.
• Research, troubleshoot and resolve issues that arise in close collaboration with IS technical staff.
• Maintain integrity of the current HRIS validation/rule forms and security authorizations as they relate to Payroll forms and reports.
• Lead and provide training on payroll functions within systems.

QUALIFICATIONS:

• Thorough knowledge of payroll principles and practice including higher education specific practices
• Excellent customer service and communication skills
• Comprehensive understanding of HRIS/payroll policies and procedures
• Working knowledge of payroll tax laws and regulations
• Working knowledge of payroll systems
• Exercises discretion and independent judgment

EDUCATION/EXPERIENCE

• High school diploma or equivalent required; Bachelor's degree in accounting, finance, or human resources preferred.
• Minimum of 2 years of experience in payroll processing, preferably using Workday.
• Strong understanding of payroll regulations, including federal, state, and local laws.
• Proficiency in Microsoft Office Suite, especially Excel.
• Excellent attention to detail and accuracy.
• Strong organizational and time management skills.
• Ability to work independently and as part of a team.
• Excellent communication skills, both written and verbal.
• Experience with common Higher Education ERP systems (Workday, Oracle, Banner, PeopleSoft, etc.)
• Experience with working with a payroll management company such as ADP preferred.

WORK HOURS:

• Full-time, exempt position
• Monday - Friday, 8:30 a.m. - 5:00 p.m.; 7.75 hrs./day; 38.75 hrs./week

SALARY STRUCTURE:

Pay Grade 6 (Hiring Range $47,154.00 to $62,483.00 annually)

ABOUT UR:

At the University of Richmond, we're creative, inclusive, and determined. We're Spiders, and our mission is to create positive change in the UR community and beyond. Located minutes from downtown Richmond, Virginia, the University of Richmond (www.richmond.edu) blends the intimacy of a small college with exceptional academic, research, and cultural opportunities usually found only at large institutions. There's only one place like Richmond.

UR is committed to developing a diverse faculty, staff and student body, and to modeling an inclusive campus community which values the expression of differences in ways that promote excellence in teaching, learning, personal development and institutional success. In keeping with this commitment, our academic community welcomes candidates from diverse backgrounds and candidates who support diversity. EOE

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