Professional Aide
Michigan State University

Job no: 982786
Work type: Support Staff
Pay Grade: 05
Major Administrative Unit / College: Office Of Undergraduate Education
Department: Supportive Services Program 10053795
Sub Area: AP- Professionals
Salary: Pay Commensurate with Experience
Location: East Lansing
Categories: Temporary
Position Summary(Basic Job Function)

This is a temporary or an on-call position. Provides professional support. Responsibilities may include general business, science, medical, agricultural or other professional support functions. Term: Temps can work two (2) nine (9) month terms with a week break in service in between and at the end of the second term terminate for three (3) months or switch to an on-call. On-Call allowed to work 1039 hours in any twelve (12) month period.

Unit Position Summary

Summary:

The TRIO SSS Professional Aid will assist the Director with day-to-day operations. Daily tasks include data entry, filing, processing incoming applications, assisting in maintaining records and accounts, and other duties assigned by the supervisor.

Tasks and responsibilities:

ADMINISTRATIVE SUPPORT: Performs direct administrative support to the director of the TRIO Student Support Services program and supports all staff meetings. Schedules appointments, maintains calendars, coordinates meetings.

DATA ENTRY AND PROCESSING SUPPORT: Track student participation; Create and maintain student files for program staff. Maintain regular organization and revision of TRIO SSS files. Assist in the collection and maintenance of student-related data, including demographics, academic progress, program participation, and other relevant metrics. Take an active role in the management and maintenance of the Lacai Student Information System, ensuring data accuracy, system functionality, and user support. 

GENERAL OFFICE SUPPORT: Includes various clerical functions such as answering the program email accounts, scanning and organizing office records and storage, maintaining electronic and paper files, and handling meeting/supply purchases, and other related clerical tasks.

OTHER DUTIES: Conduct other tasks as assigned by the program director. Other duties as assigned including supporting TRIO SSS staff and peer student staff by providing information about the TRIO SSS Program and its mission.

Desired Qualifications

• Experience in student programming in a college or university setting.

• Familiarity with federal grant programs, particularly TRIO programs, including legislation and regulations related to TRIO.

• Strong skills in documentation, tracking, and data compliance. 

• Experience handing confidential information.

• Experience working in a team environment.

• Strong written and oral communication.

• Strong organizational skills.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Cover letter, Resume to Committee chair

Work Hours

STANDARD 8-5

Advertised: Sep 11, 2024 Eastern Daylight Time
Applications close:

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