Program Specialist
Southern Methodist University Inc

Description

Salary Range:

Salary commensurate with experience and qualifications

About SMU

SMU's more than 12,000 diverse, high-achieving students come from all 50 states and over 80 countries to take advantage of the University's small classes, meaningful research opportunities, leadership development, community service, international study and innovative programs.

SMU serves approximately 7,000 undergraduates and 5,000 graduate students through eight degree-granting schools: Dedman College of Humanities and Sciences, Cox School of Business, Lyle School of Engineering, Meadows School of the Arts, Simmons School of Education and Human Development, Dedman School of Law, Perkins School of Theology and Moody School of Graduate and Advanced Studies.

SMU is data driven, and its powerful supercomputing ecosystem - paired with entrepreneurial drive - creates an unrivaled environment for the University to deliver research excellence.

Now in its second century of achievement, SMU is recognized for the ways it supports students, faculty and alumni as they become ethical, enterprising leaders in their professions and communities. SMU's relationship with Dallas - the dynamic center of one of the nation's fastest-growing regions - offers unique learning, research, social and career opportunities that provide a launch pad for global impact.

SMU is nonsectarian in its teaching and committed to academic freedom and open inquiry.

About the Department:

SMU's Lyle School of Engineering thrives on innovation that transcends traditional boundaries. We strongly believe in the power of externally funded, industry-supported research to drive progress and provide exceptional students with valuable industry insights. Our mission is to lead the way in digital transformation within engineering education, all while ensuring that every student graduates as a confident leader. Founded in 1925, SMU Lyle is one of the oldest engineering schools in the Southwest, offering undergraduate and graduate programs, including master's and doctoral degrees.

About the Position:

This role is an on-campus, in-person position.

This position will support the Hart Center for Engineering Leadership (HCEL with all related leadership assessment, student-focused workshop and industry-focused professional development activities.

Essential Functions:

• Administrative Support: Maintains up-to-date records and documentation for all programming initiatives. Accepts responses and orders, creates and manages databases, provides administrative support to Director of Programming and other staff and faculty, assists with programming scheduling, communications and administrative tasks in the operations of the departments as needed. Other duties as assigned.
  
• Student Support: Administers and promotes leadership for all by having all incoming students and student leaders take the online EQ assessment. Assists students with their preparation of their leadership development plan.
  
• Publicity and Communication: Updates programming brochures, with support from marketing, and publicizes events on website and social media. Works with web developer on updates and web maintenance for programming and events. Coordinates mailings and maintains mailing lists. Updates event calendars. Writes correspondence and assists with vendor management.
  
• Industry Professional Development: Responsible for all the logistic and catering related to hosting professional development program on campus, reserve room, procure catering, A/V equipment, binder preparation, etc. Handles guest relationships for Center events.
  
• Financial Management: Prepares and submits PDF payment requests to accounting for all programming payments in a timely manner. Assists in preparation and monitoring budgets for programming initiatives, ensures expenditures are within approved budgets, reports discrepancies and provides regular financial updates to Director of Programming.
  
• May require occasional evening/weekend hours. Occasional travel may also be required.
  

Qualifications

Education and Experience:

A Bachelor's degree is required.

A minimum of two (2) years of experience is required. Experience working in administration support with undergraduate and graduate students in higher education is preferred.

Knowledge, Skills and Abilities:

Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills.

Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills.

Candidate knowledge of basic finance is a plus.

Candidate must be able to demonstrate proficiency in Microsoft Word, Excel and PowerPoint.

Candidate familiarity with Customer Relation Management (CRM) is preferred.

Physical and Environmental Demands:

• Sit for long periods of time
• Bend, stand
• Reach above shoulders
• Push/pull

Deadline to Apply:

Priority consideration may be given to submissions received by August 23, 2024.

This position is open until filled.

EEO Statement:

SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601, accessequity@smu.edu.

Benefits:

SMU offers staff a broad, competitive array of health and related benefits. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution.

SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU.

The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities, including tuition benefits.

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