Purchasing Administrator
Pye-Barker Fire & Safety

*Make a difference, protect lives, and achieve your dreams. *Build your career with the industry-leading fire, life safety and security company.
This position is responsible for managing the procurement of parts, materials, and supplies. The Purchasing Administrator will place and track purchase orders, handle vendor relations, and ensure timely delivery to meet job schedules. This position will also manage warehouse inventory, resolve purchasing issues, and communicate with internal teams to keep everyone updated on parts availability and order status.
*Essential Duties & Responsibilities: *

* Purchase all necessary parts for work orders, new installations, change orders, and service requests.

* Place purchase orders (POs) daily to keep up with the volume of requests.

* Manage all relevant statuses within the Job Queue, including Parts, Order Parts-Change Orders, Receive Parts, and Rec Parts Change Orders, as well as any assigned service tickets in the Ticket Queue.

* Ensure a 24-hour turnaround time for service tickets.

* Oversee the onsite warehouse, including receiving and staging parts and consumables.

* Collaborate with the branch manager on back ordered parts as well as sales to find alternative parts, contact manufacturer sales representatives, and explore unconventional purchasing channels.

* Stay updated on backorders through the Open POs Report and keep sales, operations managers, and other relevant personnel informed of status updates.

* Work with all departments to resolve any issues with purchased items.

* Research parts pricing from multiple vendors to ensure the most cost-effective purchasing decisions.

* Verify delivery information, availability of materials, and substitute items to meet job schedules.

* Stay informed about changes to installation and service schedules, acting as a liaison between suppliers and the Install and Service departments.

* Update parts pricing in Sedona and mark obsolete parts as unavailable for sales.

* Facilitate the process for returning equipment, including providing a reason for the return (e.g., wrong part or defective item).

* Conduct quarterly visits to branches to collaborate with inventory personnel.

* Other duties as assigned by management.

*Education/Qualification: *

* High school diploma or equivalent.

* Minimum 2 years of experience in a purchasing role.

* Experience with Sedona software is a plus.


*Other Duties:*

* Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.

* Performs other duties as assigned.

*Physical Requirements:*

* Must be able to lift items weighing up to 60 pounds.

*Core Values:*

* Customer-Bias: We promise to make recommendations that are always in the best interest of our customers and provide a service that's responsive and dependable, every time.

* Trust: You can count on us to care for you-our customer-as we care for each other.

* Respect: We have the utmost appreciation for this industry and each other and are proud to be working together to help our customers and neighbors protect what they've built.

* Commitment: We're committed to quality craftmanship, quick response and taking care of our team members and our customers like family.

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*Benefits and Perks:*

* Excellent pay

* Medical, dental, vision

* Company paid life insurance

* Company paid short term disability

* 401K with employer match

* Paid vacation and company holidays

* Company vehicle (if job applicable)

Pye Barker Fire and Safety is an Equal Opportunity Employer