Purchasing Assistant
Binghamton University, State University of New York

Category:: Professional
Subscribe::
Department:: Purchasing
Locations:: Binghamton, NY
Posted:: Oct 4, 2024
Closes:: Open Until Filled
Type:: Full-time
Ref. No.:: 49931
Position ID:: 181763

About Binghamton University:

Binghamton University is a premier public R1 research institution in the State University of New York (SUNY) system that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by our mission, outstanding academics, facilities, and community life - promotes extraordinary student success, research, and service; Binghamton University is where our students, faculty and staff thrive.

Working at Binghamton University is more than about having a great job - it is about having the opportunity to flourish in an exciting, engaging environment. Our faculty and staff appreciate Binghamton's collegial and inclusive culture and its commitment to excellence, education, innovation and civic engagement. Our diverse campus community contributes to our success.

Binghamton merges rigorous academics, distinguished faculty, exceptional staff, and ultramodern facilities to engage and challenge its 18,000+ students. The high-achieving Binghamton student body also represents a great diversity of life experiences, from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration, and community service.

We are an affirmative action/equal opportunity employer, and in keeping with this commitment, we welcome all to apply, including veterans and persons with disabilities.

Job Description:

Budget Title: Senior Staff Assistant (SL-3)

Salary: $60,000

The Purchasing Assistant is a full-time professional position reporting directly to the Associate Director of Procurement. The duties of the position include but are not limited to:

• Review all purchase orders over $2,500. Work with department on proper procedures involving the procurement of items over this dollar amount. Review requisition, and ensure quotes, bids and other backup documentation is submitted before approval. Oversee Purchase Order creation process.
• Point person for vendor responsibility. This involves all procurements over $100,000. Follow up with vendor for any issues found in questionnaire or during research along with preparation of the vendor responsibility profile. Further, follow up with acquiring correct insurance forms for vendor file. Also perform vendor responsibility on all sub-contractors over $100,000 as well.
• Responsible for making sure all tangible asset procurements above $5,000 are being input correctly on requisitions before a purchase order is created. This will allow for these items to be tagged correctly by the Office of Asset Management.
• Backup for review and approval of all purchase orders under $2,500.
• Run BI reports to compile monthly statistics to track standard vouchers, travel vouchers, and PCard spend.
• Develop training materials and speak at training sessions for departments. This includes PowerPoint presentations and handouts related to proper procurement in NYS.

The State University of New York and Binghamton University are equal opportunity employers. All qualified applicants are encouraged to apply.

Requirements:

• Bachelor's Degree
• Personal computer literacy (Microsoft Office)
• Ability to communicate effectively, both orally and in writing and in front of small and large groups
• Detail-oriented with strong organizational skills and ability to independently prioritize workload and adapt to rapidly changing priorities
• Demonstrated ability to work independently, use initiative, follow through, and complete tasks in a timely manner

Preferred:

• Bachelor's Degree in business related field
• Previous experience in contract management
• Previous experience and knowledge of NYS Purchasing Rules and Regulations

Visa sponsorship is not available for this position

Additional Information:

Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.

Binghamton University is a tobacco-free campus.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov

Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/

Cover letters may be addressed "To the Search Committee."

Postings active on the website, accept applications until closure.

For information on the Dual Career Program, please visit:
https://www.binghamton.edu/offices/human-resources/prospective/dual-career/index.html

Equal Opportunity/Affirmative Action Employer
The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.

As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here.

Binghamton University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact: Ada Robinson-Perez, ADA Coordinator email: arobins@binghamton.edu or 607-777-3660.

Application Instructions:

All applicants must apply via Interview Exchange: http://binghamton.interviewexchange.com/candapply.jsp?JOBID=181763

Deadline for Internal Applicants: October 21, 2024

Deadline for External Applicants: Open until filled

Review of applications will begin immediately and continue until the vacancy is filled.

Please submit:

1. Resume,
2. Cover letter, and
3. Contact information for three professional references

You may add additional files/documents after uploading your resume. After you fill out your contact information, you will be directed to the upload page. Please login to check/edit your profile or to upload additional documents: http://binghamton.interviewexchange.com/login.jsp.