Pursuit/Project Coordinator
Wood PLC

JOB DESCRIPTION

Wood is seeking an experienced Project / Pursuit Coordinator to join their Systems Integration Team in Houston.

The Project / Pursuit Coordinator role will undertake Systems Integration proposal coordination planning including the liaising with Proposals and Commercial groups on larger more complex opportunities. The Project / Pursuit Coordinator will provide cost control and reporting support to business managers and technical account managers and their clients.

RESPONSIBILITIES

Key Accountabilities and Responsibilities

Success criteria include:

• Optimized Systems Integration proposal delivery including the improved billability of engineers currently supporting proposal development.
• Supporting projects by maintaining ~40% billability as a project coordinator and cost controller on client projects.
• Supporting Business Manager / Technical Account Manager (seller-doers) on internal/external reporting.
• Ensure the business is properly supported by other Wood functions, streamlining working with commercial, estimating and proposals groups in accordance with the Commercial & Proposals RACI document for Consulting
• Improved Systems Integration proposal process through planning, scheduling, and preparing for proposals to minimize disruptions to the normal business flow proposal deadlines can create.
• Improved quality of proposals, presentations and other customer deliverables.
• Standardization of Systems Integration proposal deliverables and supporting case studies and reference material.
• Increased proposal win rate within Systems Integration Americas.

Summary of responsibilities include:

• Support Client projects in project coordination, cost control capacity working with Project Control Managers and Project Managers.
• Provide cost control support to business managers and technical account managers (seller-doers) to minimize internal/external reporting burden.
• Participate in estimation and be technically proficient in Systems Integration and Automation scope and technology - develop this proficiency over time
• Maintain list of all active proposals, pre-qualifications and other customer responses with status and submission dates for assigned business verticals.
• Oversee the production of proposals of all sizes/types and other customer responses (including prequalification, expressions of interest, presentations, etc.) and ensure that the proposal is compliant and delivered on time.
• This key role collaborates with capture management, SMEs, and proposal staff to write, edit, review, and produce winning proposals.
• Support and contribute to the continual improvement of proposal procedures and processes.
• Coordinate business related activities in support of streamlined Consulting BU commercial process (including risk screening, proposal/commercial function engagement, cost modeling, ATP/ATS coordination, etc).

QUALIFICATIONS

Qualifications:

• Bachelor's Degree from a relevant technical or business discipline (or equivalent gained through industry experience)

Knowledge, skills and experience:

• Proficient knowledge of excel (other cost software) and related principles, tools and techniques including budgeting, forecasting and cash-flow.
• Proficient ability to develop project cost budgets and technical estimates.
• Proficient ability to prepare project cost reports.
• Excellent knowledge of Microsoft Excel, Word, PowerPoint, and Adobe Acrobat; Proficiency with SharePoint and InDesign is desired
• Strong organizational, planning and coordination skills.
• Strong proofreading, editing and business software skills (style, format, grammar, etc.)
• Technical and/or engineering experience preferred but not required

Personal attributes:

• Takes responsibility and leads continuous improvement
• Consistent personal ethic: integrity, dependability, initiative, and quality in line with our Corporate Vision and Values
• Even tempered in fast-paced, high-pressure environment
• Strategic creative thinker with ability to "think outside the box"
• Leads change and implementation of processes
• Commitment to continuous self-development
• Able to prioritize and manage several projects simultaneously: able to be hands-on as well as strategic
• Strong verbal, written and interpersonal communication skills, able to effectively communicate complex ideas, issues, problems and solutions

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